During discussion, town attorney noted that similar considerations are being held in other towns, including North Judson. Until more information can be obtained, the council decided to take the request under advisement.
Town Manager’s Report
Town manager Brad Zellers reported on the following:
- The fireworks went well this year and the employees cleaned up at the school.
- The restroom facility along the Winamac Parkway will be completed soon.
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Costs for the rebuild east of Town will range from $75,000 to $275,000. ISC was the lowest at $75,000. The specific quotes were not provided at the meeting but are:
- IMPA Service Corp. (ISC) - $75,000
- ARC American, Inc. – Section 1: $122,407 and Section 2: $33,128
- L. E. Myers - $271,511.25
The council voted to accept ISC’s quote of $75,000.
- The sidewalk program has been implemented.
- The easements have been secured for the water project and hopefully OCRA will release funds in the near future.
- The electric laborer job description was revised to show the five steps necessary to obtain the journeyman’s card. The council voted to adopt the job description as presented.
Clerk-Treasurer’s Report
Clerk-treasurer Melanie Berger reported on the following:
- Resolution No. 5 of 2018: "A Resolution of the Town Council of the Town of Winamac, Indiana, Designating a Certain Area of the Town of Winamac as an Economic Revitalization Area for the Purpose of Qualifying Applications of Assessed Valuation Deductions Pursuant to § Ind. Code 6-1.1-12.1" was presented to the council for a second approval. The council voted to adopt the resolution as presented.
- Resolution No. 6 of 2018: "A Resolution Waiving Noncompliance for Standard Properties, Inc. for Deduction for Rehabilitation or Redevelopment of Real Property in Economic Revitalization Area" was presented to the council. Discussion followed. The council voted to adopt the resolution, as presented.
- Effective July 1, the State Board of Accounts implemented a new procedure requiring cities and town to begin uploading, on a monthly basis, into the Gateway portal the bank reconcilements, approved board minutes, and funds ledger detailing receipts and disbursements, by fund. SBOA is also requiring annual uploads for the final year-end bank statement, year-end outstanding check list, year-end investment statements, detail of receipts and disbursements for the year, salary ordinance, employee earnings records and annual vendor history report. SBOA’s goal is to streamline its process with more monitoring, planning and audit work prior to being on site for audits.
- Resolution No. 3, 1995: "Resolution of the Town Council of the Town of Winamac, Indiana Authorizing Usage of the Municipal Utility Complex." Berger asked the council to consider revising this 23-year-old resolution, as the wastewater treatment plant has not paid the electric department rent since 2010. Also for consideration in this ordinance is the rent to be paid the electric department from the street and police departments. The police now has its own building is not using any of the space at the complex. The council agreed to the changes and a resolution will be prepared for the council’s approval.
- The town does not have a formal written policy regarding water and sewer adjustments. There is a document that has been followed for past adjustments and Berger asked the council to consider a formal policy. The council gave permission to draft a policy for their approval.
- Berger would like to implement a policy regarding an undercharge or overcharge to a customer should a billing error occur. Having a written policy in place before an issue arises will take away any question on how to handle this situation. The council agreed and gave permission to draft a policy.
Department Reports
Water and Street supervisor Jeremy Beckner was not in attendance, but his monthly report was provided to council members in their packets.
Electric superintendent Doug Shorter reported to the council that his department continues to work on line clearance, changing poles, servicing transformers, and continuing work on the new restrooms along the Winamac Parkway. The department received three quotes for the east rebuild. Shorter reported Waylon Burke has been on the department for a month and is working well. Three interviews have been held, and Shorter asked the council for permission to hire Dalton Grandstaff. The council voted its approval. Burke and Grandstaff will attend journeyman training at the same time.
Wastewater Department foreman Barry Day reported his department continues to locate for Lightstream, provide routine maintenance to the wastewater treatment plant, spray weeds downtown and at the plant, perform maintenance on lift stations and repair at the fairgrounds lift station, perform maintenance on the clarifier, work in the drying beds, and work on the soil at the restroom area at the Winamac Parkway. After conducting interviews, Day, on behalf of himself and Beckner, asked the council to consider hiring Evan Howatt to fill the position to work between both departments. The council voted its approval of the request.
Town Marshal Mark Hoffman, provided the council with the monthly statistics. Hoffman stated activity has increased this month. Officers Pickens and Spanley attended and completed SWAT school. Hoffman installed a labeler and bar code system for evidence and installed equipment which he donated in the interview room. The new vehicle will be equipped with lights and graphics soon. Hoffman asked the council for permission to hire part-time officers to cover the department while an officer is attending the academy. The council gave its approval.
In old business, council member Dan Vanaman asked if the wastewater employees were going to be taking their test soon. Day said that he and Burke will be taking their tests in the near future. Zellers said that Brett Zellers will be taking the water test soon.
Council member Alvin Parish asked if a notice could be placed in the monthly billings reminding everyone of the policy in place for placing their garbage cans at the curb during the specified hours and then removal of the cans; and also that grass clippings be mowed toward yards instead of in the streets.
Marcella Kunstek asked the council if a decision had been made regarding the water project construction bid. Zellers said the town is waiting for OCRA’s approval before a contractor is awarded. Kunstek asked that she be informed when the award is made.